Policies

 

CODE OF CONDUCT

In the same way that Matz has written Ruby with a focus on developer happiness, we are focused on community happiness. The Rails Camp USA community is full of wonderful people from a diverse range of backgrounds, and we want to ensure it remains a welcoming and safe environment to all who wish to be a part of it.

Whenever we come together as a community, our shared spaces are opportunities to showcase the best of what we can be. We are there to support our peers - to build each other up, to accept each other for who they are, and to encourage each other to become the people they want to be. With that in mind, if you are present at any Rails Camp USA event, whether as an attendee, organizer, sponsor, or if you are active in our Slack group, we take it as given that you agree to follow this code of conduct:

Rails Camp USA is dedicated to providing harassment-free experiences at events and online spaces for everyone, regardless of gender, sexual orientation, disability, physical appearance, body size, race, religion, or age. We do not tolerate harassment in any form. All communication should be appropriate for a professional audience including people of many different backgrounds. Sexual language and imagery is not appropriate in any circumstance.

Be kind to others. Do not insult or put down other members of the community. Be respectful towards others. Remember that harassment and sexist, racist, or exclusionary jokes are not appropriate for events supported by Rails Camp USA. Anyone violating these rules at events may be asked to leave the event without a refund at the sole discretion of the organizers. 

If you or someone else is subject to harassment, or you have a concern, please contact Bobbilee, Head Organizer, via our contact us page.

The Rails Camp community is a welcoming and friendly place – thank you for being a part of it.

ALCOHOL

All camps are BYOB. The bus will make a pit stop on the way to camp for you to pick up anything you want. We've not had an issue with this yet, please continue to be safe and respectful.

CANCELATIONS

No matter what the circumstance (including COVID, forest fires, natural disasters, job loss, political changes) all tickets are non-refundable. You may transfer your ticket to someone else up until June 1, 2026. If you decide to transfer your ticket please contact us as soon as possible when you've found a replacement.

We run events in remote places with natural causes that we cannot control. For example large trees fallen or forest fires blocking the road, hurricanes / flooding, and other natural disasters. We will try our best to find alternative venues but it is not guaranteed we will find a venue in time that can host all parties. If we find a venue we will try our best to make sure it is also unplugged and with similar landscape, same airport, and same dates. This falls under our no refund policy upon signing up for camp. Due to this we HIGHLY SUGGEST PURCHASING TRIP INSURANCE.

TRAVEL INTERUPTIONS

Unfortunately, Camp Westwind has a very strict arrival and departure window and extremely limited parking and driving allowed into camp due to it being located on a UN Biosphere Reserve. Because of this, all / majority of attendees will be guided on a 45 minute walk in to camp during a specific time slot on Sept 7, 2026. Daylight hours only. There will be an ADA shuttle and luggage shuttle available.

If your travel plans are interrupted and you have to miss the arrival window, please do the following…

Step 1 - DM @bobbilee-organizer on Slack immediately.

Step 2 - You have two options:

  1. Carpool: Immediately head into the carpool channel in Rails Camp USA Slack and post that you’re looking for a ride and/or look for someone who can bring you to camp during the designated arrival window.

  2. Stay overnight in Portland on Sept 7th: Sleep in Portland and arrive at camp on Sept 8, 2026 during a custom time slot that we’ll arrange for you.

DISABIITIES

If you have any disabilities please let us know ASAP so we can accommodate you as best we can! Some cabins are ADA-accessible!

PRIVACY

We do not sell or use your information in any way besides adding you to MailerLite for reminders / emails prior to camp.

CAMP WAIVER + LIABILITY

All of you must sign the camp waiver when purchasing your ticket to attend Rails Camp. By reviewing and signing the waiver and reviewing these policies you’re acknowledging your understanding of these risks. And you’re agreeing to release Rails Camp West from any liability arising from your voluntary involvement in activities provided by the venue.

BRINGING CHILDREN TO CAMP

Children of any age are allowed to attend Rails Camp! Please read all policies below for how to book tickets for your children and child support.

PolIcies

Parent(s) will be required to book either a private cabin, 2-person per room cabin, or a camping ticket.

Private Cabin Ticket: 1 parent, 1 nanny, and up to 3 children.

2-Person / Room Ticket: 2 parents, 1 nanny, and up to 3 children.

Camping Tickets: 1-2 parents, 1 nanny (or nanny can book their own camping ticket), and up to 3 children.

Child Support / Nanny

We allow all parents to bring a nanny / child support at a discounted rate so they can focus on networking and partaking in all camp activities.

Steps to sign up children or Nanny!

STEP ONE: Email us info@railscamp.us

Tell us your children(s) and nanny’s name so we know to put them into your cabin or tent.

STEP TWO: Register Children

Ages 0 – 4: Register using code “CHILD-1” for a free ticket. We will put them in your room.

Ages 5 – 12: Register using code “CHILD-2” for a ½ priced ticket. We will put them in your room.

Ages 13+: Book either a camping ticket for them if they’re camping with you or on their own or a 2-person / room ticket.

STEP THREE: If you’re bringing Child Support:

If camping: Use code “NANNY-CAMP” | 20% off a camping ticket (bring your own tent).

If staying in your cabin: Use Code “NANNY-CABIN” | 50% off 2-person / room ticket only.